Privacy Policy
Inspire Center of Learning (“Inspire,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of all personal information entrusted to us by families, children, staff, and website visitors. This Privacy Policy explains how we collect, use, disclose, and protect your information in connection with our early childhood education and childcare programs.
By enrolling your child, using our website, or interacting with our staff, you acknowledge that you have read and understood this Privacy Policy.
1. Applicability and Ohio Law Compliance
This Privacy Policy is governed by and construed in accordance with the laws of the State of Ohio. Inspire Center of Learning operates in compliance with applicable Ohio and federal statutes, including:
- Ohio Revised Code § 5104 – Child Care Licensing and Regulation
- Ohio Administrative Code Chapter 5101:2-12 – Child Care Center Rules
- The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g
- The Children’s Online Privacy Protection Act (COPPA), 15 U.S.C. § 6501 et seq.
- The Health Insurance Portability and Accountability Act (HIPAA), where applicable
- Ohio’s Public Records Act, Ohio Revised Code § 149.43, where applicable
- Ohio Revised Code § 2151.421 – Mandatory Reporting of Child Abuse and Neglect
2. Information We Collect
We collect information to facilitate safe, high-quality early childhood education and childcare services. The categories of information we may collect include:
a. Child Information
- Full legal name, date of birth, and gender
- Home address and contact information
- Medical history, health conditions, allergies, medications, and immunization records
- Emergency contact information
- Custody agreements, court orders, or legal documentation affecting pickup authorization
- Developmental and educational assessments (including Teaching Strategies GOLD data)
- Behavioral and incident reports
- Photographs and video recordings taken during program activities
b. Family and Guardian Information
- Parent and guardian names, addresses, phone numbers, and email addresses
- Employer information and work schedules (for emergency purposes)
- Financial information necessary to process enrollment fees, tuition, and state subsidy programs
- Information provided on enrollment, authorization, and consent forms
c. Website and Digital Information
- IP address, browser type, and operating system
- Pages visited, time spent on pages, and referring URLs
- Information submitted through contact forms or inquiry submissions
- Cookies and similar tracking technologies (see Section 7 below)
3. How We Use Your Information
We use collected information only for lawful purposes directly related to the care, safety, and education of children in our program, including:
- Enrollment, registration, and contract administration
- Providing safe and appropriate childcare and early learning services
- Communicating with families about their child’s progress, health, and activities
- Administering curriculum and assessment tools (Creative Curriculum and Teaching Strategies GOLD)
- Complying with Ohio childcare licensing requirements and state reporting obligations
- Processing tuition payments and administering state-funded subsidy programs
- Responding to medical emergencies or incidents involving a child
- Fulfilling mandatory reporting obligations under Ohio Revised Code § 2151.421
- Improving our website, services, and educational programs
- Sending newsletters, program updates, and event communications (with your consent)
4. Disclosure of Information
We do not sell, rent, or trade personal information to third parties.
We may share information only in limited circumstances, including:
- With Ohio licensing authorities (Ohio Department of Job and Family Services / Ohio Department of Children and Youth) as required for licensing, inspection, and compliance
- With emergency medical personnel, hospitals, or healthcare providers when necessary for a child’s health or safety
- With mandated authorities in connection with child abuse or neglect investigations under Ohio law
- With state agencies administering child care subsidy programs (e.g., Child Care Assistance Program)
- With authorized service providers under confidentiality agreements (e.g., curriculum platforms, billing systems)
- With other authorized individuals listed on a child’s enrollment record
- As required by court order, subpoena, or other lawful legal process
- With your prior written consent
5. Children’s Privacy and FERPA Rights
In accordance with FERPA and Ohio law, parents and legal guardians have the right to:
- Inspect and review their child’s educational and program records within 45 days of a written request
- Request corrections to inaccurate or misleading records
- Consent before personally identifiable information from educational records is disclosed to third parties (except as permitted by law)
- File a complaint with the U.S. Department of Education regarding alleged violations of FERPA
To exercise these rights, please contact our administrative office in writing. We will respond to all requests promptly and in accordance with applicable law.
6. Photography, Video, and Media Use
We may photograph or video record children during program activities for educational documentation, portfolio development, and program communications.
- Using a child’s image on our website, social media, or marketing materials
- Sharing images or videos with media outlets or publications
- Using recordings for any purpose beyond internal educational documentation
You may withdraw your media consent at any time by submitting written notice to our office.
7. Website Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance user experience and analyze website traffic.
We do not use our website to knowingly collect personal information from children under the age of 13 without verifiable parental consent, in compliance with COPPA.
You may control cookie settings through your browser preferences. Disabling cookies may affect certain website functionality.
8. Data Security
We implement reasonable administrative, physical, and technical safeguards to protect personal information from unauthorized access, disclosure, alteration, and destruction. These measures may include:
- Secure, locked storage of physical records
- Password-protected digital systems with limited access controls
- Staff training on confidentiality obligations
- Secure disposal of records no longer required by law
No data transmission or storage system can be guaranteed to be 100% secure. In the event of a data breach affecting your information, we will notify affected individuals in accordance with applicable Ohio and federal law.
9. Record Retention
We retain personal information for the period required by Ohio childcare licensing regulations and applicable law.
Records related to a child’s enrollment and care are generally retained for a minimum of three years following the child’s last date of enrollment, or as otherwise required by Ohio Administrative Code.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.
We encourage you to review the privacy policies of any third-party websites you visit.
11. Updates to This Privacy Policy
We reserve the right to update this Privacy Policy at any time.
When we make material changes, we may notify enrolled families by written notice, email communication, or prominent posting at our facility or on our website.
Continued enrollment or use of our services following notification constitutes acceptance of the updated Privacy Policy.